Self-host CollectiveAccess
2.0.11Collections management software for museums and archives
- Stars
- 387
- CPU
- 2+ cores (4+ recommended)
- RAM
- 4 GB minimum (8 GB recommended)
- Storage
- Variable based on media count and size; formula provided in docs
- Requires
- MySQL
What is CollectiveAccess?
Providence is the cataloging backend of CollectiveAccess, a web-based platform for managing museum, archive, and research collections. It handles diverse metadata standards and media types including documents, images, audio, video, and 3D files. Notable capabilities include a GraphQL API for programmatic access, BagIT export for preservation workflows, machine translation via Google Translate and DeepL, automated transcription with OpenAI Whisper, multi-instance data synchronization, and broad import/export format support such as Dublin Core, METS, and MODS. The application requires PHP 8.2 or newer with MySQL or MariaDB, running on Apache or Nginx across Linux, macOS, or Windows.
Should you self-host CollectiveAccess?
CollectiveAccess scores 55/100 on selfhost.directory (how scoring works) and ranks #6 of 15 in Asset Management. It has 387 GitHub stars.
It shipped 2 stable releases in the past year. The latest, 2.0.11, came out on 16 March 2026. New versions land roughly every 3 days.
Setup is advanced: plan for several services and some ongoing maintenance. It is GPL-3.0-licensed and written mostly in PHP.
Its closest alternative on selfhost.directory is Snipe-IT (77/100, 15 109 stars). It scores higher overall, so compare the two before you pick. See CollectiveAccess vs Snipe-IT side by side.
Features
- Audio/video transcription
- Automated Translation
- Background media processing
- BagIT export
- Collections cataloguing
- Data replication
- External media references
- GraphQL API
- Location Tracking
- Media metadata extraction
- Metadata standards support
- Multi-format import/export
- Reporting and PDF generation
- Search Engine
CollectiveAccess README
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